NVCC - Jefferson HPDE

[Black396]

Okay, the holidays have come and gone.

Ralph - Mike, anything new to report? Do we need to get back together again soon?

Andrej anything out of Brian or the guys from CVCC on what they are planning this year at Pocono?

[C5inWV]

Andrej anything out of Brian or the guys from CVCC on what they are planning this year at Pocono?

I'm REALLY up for this one. Brian was my instructor last year, until the rains came.

[urtoslo]

Okay, the holidays have come and gone.

Ralph - Mike, anything new to report? Do we need to get back together again soon?

Andrej anything out of Brian or the guys from CVCC on what they are planning this year at Pocono?


They sent out their applications last year and I signed up as an intructor. We need to get our application form out soon.

[wazzzup]

If you wanted to set up a Saturday meeting, we could have it at the house. I would be glad to hold it if you all want.

[wazzzup]

We could also incorperate the Rosecroft meeting in with it if you all want.

[Woods977]

I dumped a bunch of stuff on Ralph. I'm sure he will chime in

[Black396]

^^^TTT^^^

[wazzzup]

We need to get rolling with this stuff gents if it is going to happen this spring. Note: June 20th is the last day of spring. No pun intended. [:D]

[urtoslo]

We need to get rolling with this stuff gents if it is going to happen this spring. Note: June 20th is the last day of spring. No pun intended. [:D]


I'm free this weekend. Do we need to get together to discuss a flyer? It needs to go out now.

[wazzzup]

I will be availible on Sunday. Have to work on Saturday for about 14-18 hours. [:((]

[Black396]

I'm tied up this weekend but the flyer does need to go out.

I haven't heard anything from Ralph ( see Woodsie's last post above ).

I was hoping to see the flyer from CVCC for their event in April but it hasn't been posted yet.

I would think that we could just modify the Spooktacular flyer with the info from this event.

[LilRedCorvette]

We need to get rolling with this stuff gents if it is going to happen this spring. Note: June 20th is the last day of spring. No pun intended. [:D]


I'm free this weekend. Do we need to get together to discuss a flyer? It needs to go out now.

I'd be happy to design something up for it if you would like. Artist, here. [:)] Other than that and bringing pizza or doughnuts to an autoX or racing meeting, I'm pretty useless! [:))]

[Akcelr8]

I dumped a bunch of stuff on Ralph. I'm sure he will chime in
Before the holidays, Woodsie contacted the PCA (Porche Club of America) about classroom and in-car instruction. They were interested (free track time) and will be contacting us sometime after the holidays. I apologize for not being more specific, but I've been busier than a one-armed paper hanger at work and didn't see this post until now and the email Woodsie sent me is at work. If there is anything more that I forgot, I hope Woodsie will fill in the blanks. I also will be contacting Miriam Shlottland, from NASA, about classroom instruction.

I'm all for another meeting whenever and wherever. There's plenty more to plan and coordinate.

[wazzzup]

Thought that I would "TTT" this one so that it doesn't slip through the cracks. [:D]

[wazzzup]

Hey Ralph, have you heard anything yet on the instructors? Just thought that I would mentoin this to bring it back to the top. Mike, did you ever figure where to get that extra 40 minutes that you were looking for? Woodsie, have you heard anything from the Porsche club? I know that everyone is buisy from the after holiday work schedule, but we need to get together soon on this. I can offer my place on Sunday, January 23rd. I have seeting for plenty, and can have refreshments for everyone. Everyone chime in on this one. We can also talk about the slow speed auto-x if we have any info on it. It's almost the end of January which only gives us 2-3 months max to have all this set up to get the word out for advertising purposes.

[urtoslo]

Hey Ralph, have you heard anything yet on the instructors? Just thought that I would mentoin this to bring it back to the top. Mike, did you ever figure where to get that extra 40 minutes that you were looking for? Woodsie, have you heard anything from the Porsche club? I know that everyone is buisy from the after holiday work schedule, but we need to get together soon on this. I can offer my place on Sunday, January 23rd. I have seeting for plenty, and can have refreshments for everyone. Everyone chime in on this one. We can also talk about the slow speed auto-x if we have any info on it. It's almost the end of January which only gives us 2-3 months max to have all this set up to get the word out for advertising purposes.


We can probably get the instructors taken care of with just the East Region folks. I'm up for this Sunday. We need to get a flyer out and money coming in!

[Black396]

I can't make it Saturday or Sunday. I have to take the youngest back to college. I'll be back in town late Sunday evening. What is everyone's Monday (MLK Day) like?

[wazzzup]

Gotta work. [X-(]

[wazzzup]

I figured that the 23rd is 2 weeks out and will give everyone time to clear their schedule. Any thoughts? [:-/]

[Black396]

23rd, Sunday right? Works for me...

[urtoslo]

23rd, Sunday right? Works for me...


That's a good day for me!

[janderson]

23rd, Sunday right? Works for me...


Works for me as well.

[wazzzup]

If that works for everyone why don't we set it up for Sunday the 23rd of January at 1 PM. I didn't here any responses from Woodsie, and Ralph. If someone can get a hold of them to let them know. I will send out a e-mail to everyone letting them know. It's time to get this show on the road. Andrej, are you working on the flyer, or is someone else?

[wazzzup]

I will also start a new thread anouncing the meeting at this time.

[LilRedCorvette]

If that works for everyone why don't we set it up for Sunday the 23rd of January at 1 PM. I didn't here any responses from Woodsie, and Ralph. If someone can get a hold of them to let them know. I will send out a e-mail to everyone letting them know. It's time to get this show on the road. Andrej, are you working on the flyer, or is someone else?

If nobody is, just give me the info that you want on it and I can do up something to take that responsibility off your shoulders.

This is probably the only help I can offer since I don't know Jack s*** about anything else in this realm.

[urtoslo]

If that works for everyone why don't we set it up for Sunday the 23rd of January at 1 PM. I didn't here any responses from Woodsie, and Ralph. If someone can get a hold of them to let them know. I will send out a e-mail to everyone letting them know. It's time to get this show on the road. Andrej, are you working on the flyer, or is someone else?

If nobody is, just give me the info that you want on it and I can do up something to take that responsibility off your shoulders.

This is probably the only help I can offer since I don't know Jack s*** about anything else in this realm.

I haven't done anything on the flyer, but here is what should go on it (if you want to help out): [:D]

Participant Name
Address
Phone
NCCC Number (if applicable)
Email address
Track experience (ranking themselves rookie - instructor)
If signing up for instructor, list instructor experience
Date of event (Jeff HPDE June 20, 2005), cost of event, no refunds after _______, first come first serve, send your money now.
NVCC mailing address and contact name(s)
Any other pertinent info

Can you make it look pretty?[:D]

[Black396]

Track experience should have room for them to give a description of their experience. Also which organizations (FATT, BSR, PCA, NASA, etc.)

Instructors should specify which organizations they are instructors for.

[Black396]

If that works for everyone why don't we set it up for Sunday the 23rd of January at 1 PM. I didn't here any responses from Woodsie, and Ralph.

Ralph doesn't hit the forum very often because he has dial-up. Send them an email, you can get their email addresses from the membership listing on the main website.

[wazzzup]

I also sent a global e-mail to everyone in the club on this. Hopefully we will get some good response on this.
Also, does anyone have a easil with a large note pad on it that they could bring. If so let me know. I was looking into getting one but they are a little pricy to justify bying one at this time.

[LilRedCorvette]

I haven't done anything on the flyer, but here is what should go on it (if you want to help out): [:D]

Participant Name
Address
Phone
NCCC Number (if applicable)
Email address
Track experience (ranking themselves rookie - instructor)
If signing up for instructor, list instructor experience
Date of event (Jeff HPDE June 20, 2005), cost of event, no refunds after _______, first come first serve, send your money now.
NVCC mailing address and contact name(s)
Any other pertinent info

Can you make it look pretty?[:D]

:yesnod: I can make it look [B-)] I'll get right on it...

[LilRedCorvette]

Track experience should have room for them to give a description of their experience. Also which organizations (FATT, BSR, PCA, NASA, etc.)

Instructors should specify which organizations they are instructors for.

So noted for the flyer...got it and workin' on it...

[Akcelr8]

I just saw this... the 23rd is fine with me. BTW, it looks like I won't be around in June for the event (I'll be in Italy), but I can still coordinate stuff. Anyway, I haven't heard anything from the PCA or from Miriam. Woodsie, if you could send the PCA a reminder and I'll do the same with Miriam.

[wazzzup]

I just saw this... the 23rd is fine with me. BTW, it looks like I won't be around in June for the event (I'll be in Italy), but I can still coordinate stuff. Anyway, I haven't heard anything from the PCA or from Miriam. Woodsie, if you could send the PCA a reminder and I'll do the same with Miriam.

BTW We feel real sorry for you and Italy! [:))]

[LilRedCorvette]

Some questions here on this. Gonna spend some of today working on this so I wanna get it right. See asterisks for my questions:

Jefferson Circuit at Summit Point HPDE
Hosted by Northern Virginia Corvette Club
Monday, June 20th, 2005

Participant Name_______________________________
Address______________________________________
Phone_________________________
NCCC Number (if applicable)_________________
Email address_____________________________
Track experience, circle one (novice, intermediate, advanced). Please describe your experience and list organizations you have participated with (for example, FATT, BSR, PCA, NASA, etc.)_____________________________________________ ___
Number of HPDEs attended_______
If registering as an instructor, list instructor experience and specify which organizations you instruct for_______________________________________________ ___
Cost: $125. Registrations after June 1, $150. Registration is on a first come, first serve basis and will close on June 12. No refunds after June 12. Please mail registration forms and checks to:

Andrej Balanc
604 South Dogwood Street
Sterling, VA 20164-4704

Or log in to www.PayPal.com and submit payment to urtoslo@yahoo.com

[Black396]

Give them soome more room for experience, also a space for number of High Speed Events (HPDEs) attended.

I think the cost was going to be $125.00. I sent the numbers to James Anderson and don't have them here at home.

Contact person I suppose will be Andrej, James or myself. We will need to iron that one out. Depends on if we are taking PayPal. If so, then Andrej will need to be the POC.

No refunds after... another one we need to discuss. James, Andrej...

what seems fair... 3 June? That gives them two weeks before...

[LilRedCorvette]

Give them soome more room for experience, also a space for number of High Speed Events (HPDEs) attended.

I think the cost was going to be $125.00. I sent the numbers to James Anderson and don't have them here at home.

Contact person I suppose will be Andrej, James or myself. We will need to iron that one out. Depends on if we are taking PayPal. If so, then Andrej will need to be the POC.

No refunds after... another one we need to discuss. James, Andrej...

what seems fair... 3 June? That gives them two weeks before...


I planned on giving them more room than that, of course...what I posted will NOT be the layout...I was just looking for wording and missing information. Need these questions answered PRONTO so I can work on the text layout.

Background is finished, I'm just waiting on you guys...

[Black396]

Send an email to James and Andrej. See if we can get a consensus.

[urtoslo]

Depends on if we are taking PayPal. If so, then Andrej will need to be the POC.


Yeah, I forgot about PayPal. Lets do PayPal. The email address for that account is urtoslo@yahoo.com. They need to login to www.Paypal.com and use that email to send the payment to us. And we will accept checks too.

[LilRedCorvette]

Depends on if we are taking PayPal. If so, then Andrej will need to be the POC.


Yeah, I forgot about PayPal. Lets do PayPal. The email address for that account is urtoslo@yahoo.com. They need to login to www.Paypal.com and use that email to send the payment to us. And we will accept checks too.

OK, then. Andrej, you will be the event contact listed as you have the PayPal account. I will list your mailing address for checks, if you're OK with that. Lemme know.

Do we agree with Mike's suggestion of checks no later than June 3rd? Is $125 the official cost that has been decided upon? No refunds after what date??? Please let me know the answers to those questions and any other changes. Please scroll up a bit and see my post above as far as info for the flyer goes. This is not the layout just the info. Thanks.

[janderson]

Do we agree with Mike's suggestion of checks no later than June 3rd? Is $125 the official cost that has been decided upon? No refunds after what date??? Please let me know the answers to those questions and any other changes. Please scroll up a bit and see my post above as far as info for the flyer goes. This is not the layout just the info. Thanks.

$125 participant cost is what I'm submitting in the budget. Instructors free + paid lunch. I need Ralph's estimates on classroom materials before I can complete the budget and submit it for approval.

June 3 sounds like a good cut-off date.

[LilRedCorvette]

Do we agree with Mike's suggestion of checks no later than June 3rd? Is $125 the official cost that has been decided upon? No refunds after what date??? Please let me know the answers to those questions and any other changes. Please scroll up a bit and see my post above as far as info for the flyer goes. This is not the layout just the info. Thanks.

$125 participant cost is what I'm submitting in the budget. Instructors free + paid lunch. I need Ralph's estimates on classroom materials before I can complete the budget and submit it for approval.

June 3 sounds like a good cut-off date.

I am assuming then we can't get this flyer out until the budget and everything has been approved? I can bring a working copy of it to next Sunday's meeting...

BTW...still no answer to the "no refunds after what date" question... [:-/]

[urtoslo]

Do we agree with Mike's suggestion of checks no later than June 3rd? Is $125 the official cost that has been decided upon? No refunds after what date??? Please let me know the answers to those questions and any other changes. Please scroll up a bit and see my post above as far as info for the flyer goes. This is not the layout just the info. Thanks.

$125 participant cost is what I'm submitting in the budget. Instructors free + paid lunch. I need Ralph's estimates on classroom materials before I can complete the budget and submit it for approval.

June 3 sounds like a good cut-off date.

I am assuming then we can't get this flyer out until the budget and everything has been approved? I can bring a working copy of it to next Sunday's meeting...

BTW...still no answer to the "no refunds after what date" question... [:-/]


Put in what ever date you feel is appropriate. We can discuss it at the meeting if necessary.

We can use my mailing address for the checks and hard copy returns of the appliations...

[Black396]

Any registrations after 1 June $150.00

Registration closes 12 June.

No refunds after 12 June.

[LilRedCorvette]

Any registrations after 1 June $150.00

Registration closes 12 June.

No refunds after 12 June.

Sounds good, guys...thank you for your swift responses. [B-)]

And now...back to Photoshop... [;)]

[C5inWV]

I would change the wording just a little bit to:

"If registering as an instructor..." rather than "if signing up for an instructor..." as some people may be confused as they want an instructor and won't know if they should be signing up for one.

[:-B]
(me)

[LilRedCorvette]

I would change the wording just a little bit to:

"If registering as an instructor..." rather than "if signing up for an instructor..." as some people may be confused as they want an instructor and won't know if they should be signing up for one.

[:-B]
(me)

Good point. Thank you, Dave. Wording changed. [:)]

[Woods977]

I just saw this... the 23rd is fine with me. BTW, it looks like I won't be around in June for the event (I'll be in Italy), but I can still coordinate stuff. Anyway, I haven't heard anything from the PCA or from Miriam. Woodsie, if you could send the PCA a reminder and I'll do the same with Miriam.


Will do

[wazzzup]

Mike Woods, are you coming out to the meeting on Sunday?

[LilRedCorvette]

Working some more on this now. Question: should we indicate on this form what is required of the automobile the person will be using for the event (ie, roll bar for verts, fire ext., etc..)? If so, wording please...thank you.

[Black396]

Helmet SA95 or newer, rollbar for convertibles.

Cars must pass tech inspection.

[LilRedCorvette]

Helmet SA95 or newer, rollbar for convertibles.

Cars must pass tech inspection.

OK...so fire ext is NOT required??? I thought it was....

[Black396]

Helmet SA95 or newer, rollbar for convertibles.

Cars must pass tech inspection.

OK...so fire ext is NOT required??? I thought it was....

Fire extinguisher is only required for high speed competition. (timed events).

[LilRedCorvette]

Helmet SA95 or newer, rollbar for convertibles.

Cars must pass tech inspection.

OK...so fire ext is NOT required??? I thought it was....

Fire extinguisher is only required for high speed competition. (timed events).

Cool, thanks...

[Black396]

Fire extinguisher is only required for high speed competition. (timed events).

Cool, thanks...

NP! [;)]

{edited to fix misaligned quote}

[LilRedCorvette]

OK...flyer designed and done (first draft, pending changes). If I can get out tomorrow I will bring it to the Sunday HPDE meeting, otherwise I can e-mail it and/or bring it to the Tuesday night GBM.

[Black396]

Email it, I'll put it up on my IP so we can take a look at it.

[LilRedCorvette]

Email it, I'll put it up on my IP so we can take a look at it.

E-mail sent to most everyone on the list for today's meeting. Didn't have Bob Compton's or Woodsie's e-mail address, though...

[LilRedCorvette]

Email it, I'll put it up on my IP so we can take a look at it.

E-mail sent to most everyone on the list for today's meeting. Didn't have Bob Compton's or Woodsie's e-mail address, though...

Nevermind, found their e-mails in the members section, but their e-mail addies look like work ones anyway...

[Black396]

We have a number of changes, additions actually.

Also what formats can you output this in? The registrants that are going to be signing up on-line and using paypal need to be able to fill in the form electronically and email it back so an imagine format won't work.

[Black396]

Changes...

Jefferson Circuit at Summit Point HPDE
Hosted by Northern Virginia Corvette Club
Monday, June 20th, 2005
RAIN or SHINE

Participant Name_______________________________
Address______________________________________
Phone_________________________
NCCC Number (if applicable)_________________
Email address_____________________________
Track experience, circle one (novice, intermediate, advanced). Please describe your experience and list organizations you have participated with (for example, FATT, BSR, PCA, NASA, etc.)_____________________________________________ ___
Number of HPDEs attended_______
If registering as an instructor, list instructor experience and specify which organizations you instruct for_______________________________________________ ___

{decrease font size} Cost: $125. Registrations after June 1, $150. Registration is on a first come, first serve basis and will close on June 12. There will be 15 slots in each run group. No refunds after June 12. Please mail registration forms and checks to:

Andrej Balanc
604 South Dogwood Street
Sterling, VA 20164-4704

Or log in to www.PayPal.com and submit payment to urtoslo@yahoo.com

Helmet SNELL M95 or better and rollbar for convertibles required. Car must pass tech inspection. No timing equipment allowed


{see Administrative sheet for additional details.}

[wazzzup]

That sounds about right Mike. [;)]

Overall I think the meeting went real well, and a lot got done.

[LilRedCorvette]

We have a number of changes, additions actually.

Also what formats can you output this in? The registrants that are going to be signing up on-line and using paypal need to be able to fill in the form electronically and email it back so an imagine format won't work.

Wellllllllllllllll, that's what we need to figure out. We *could* do it as an Acrobat Reader form that people can fill in, but not everyone has it and I don't know how technically adept registrants will be to be able to send the form (ie...it's not that simple for people who aren't very computer savvy). Or we could do it as a web form on our website. Brad would need to get involved for this, as he is the webmaster and has those powers. NBD. Lemme know.

[LilRedCorvette]

Changes...

Jefferson Circuit at Summit Point HPDE
Hosted by Northern Virginia Corvette Club
Monday, June 20th, 2005
RAIN or SHINE

Participant Name_______________________________
Address______________________________________
Phone_________________________
NCCC Number (if applicable)_________________
Email address_____________________________
Track experience, circle one (novice, intermediate, advanced). Please describe your experience and list organizations you have participated with (for example, FATT, BSR, PCA, NASA, etc.)_____________________________________________ ___
Number of HPDEs attended_______
If registering as an instructor, list instructor experience and specify which organizations you instruct for_______________________________________________ ___

{decrease font size} Cost: $125. Registrations after June 1, $150. Registration is on a first come, first serve basis and will close on June 12. There will be 15 slots in each run group. No refunds after June 12. Please mail registration forms and checks to:

Andrej Balanc
604 South Dogwood Street
Sterling, VA 20164-4704

Or log in to www.PayPal.com and submit payment to urtoslo@yahoo.com

Helmet SNELL M95 or better and rollbar for convertibles required. Car must pass tech inspection. No timing equipment allowed


{see Administrative sheet for additional details.}


I can make those changes, no problem, but what do you mean by "{see Administrative sheet for additional details.}"??? Do you want that on the form??? Or is that a note to me??? If a note to me...please explain, as I don't know what you mean. Thanks.

[Black396]

That should be a comment at the bottom of the registration sheet. There will actually be 3 pages, 1 - Registration, 2 - Administrative Information (Schedule, etc.), 3 - Tech Sheet.

[Black396]

We *could* do it as an Acrobat Reader form that people can fill in, but not everyone has it and I don't know how technically adept registrants will be to be able to send the form (ie...it's not that simple for people who aren't very computer savvy). Or we could do it as a web form on our website. Brad would need to get involved for this, as he is the webmaster and has those powers. NBD. Lemme know.

Well anyone that is savy enough to know how to use paypal is going to be savy enough to have or know how to download and install Acrobat Reader. So that will solve that.

If we (Brad) put up a form on the website we will have to add a statement that their slot isn't reserved until we receive their payment.

[LilRedCorvette]

That should be a comment at the bottom of the registration sheet. There will actually be 3 pages, 1 - Registration, 2 - Administrative Information (Schedule, etc.), 3 - Tech Sheet.

OK, then I will need the wording for each of those other pages as well.

[LilRedCorvette]

Well anyone that is savy enough to know how to use paypal is going to be savy enough to have or know how to download and install Acrobat Reader. So that will solve that.

If we (Brad) put up a form on the website we will have to add a statement that their slot isn't reserved until we receive their payment.

Fine, but which way do you want to go? Via acrobat or via Brad setting up the form fields on our website???

[Black396]

Fine, but which way do you want to go? Via acrobat or via Brad setting up the form fields on our website???


How about both. If you can put it into acrobat then we put it up right away. I don't have any idea how long it will take Brad to get one put up on the web.

[badaz06]

Keep in mind that this still needs to go through the council before we air it worldwide, evne though I think the council will approve it. Just want to make sure we've crossed all our T's and dotted our I's.

[wazzzup]

It is suposed to be presented to the council tomorrow evening for aproval. They are just trying to get everything together before they present it to us.

[LilRedCorvette]

It is suposed to be presented to the council tomorrow evening for aproval. They are just trying to get everything together before they present it to us.

Tomorrow is the GBM, not the council meeting. I was always under the understanding that stuff like this is supposed to be reserved for council meetings only so the council, not the general membership, can vote.

I'm not ready to put anything up on the web anyway, I still have to make the changes requested of me for page 1 and awaiting the text/wording for the other 2 pages (administrative information and tech sheet).

[badaz06]

Laurie's correct.

[Black396]

Nothing says that it has to be presented at a council meeting. If you don't want to do it at a GBM, you can always round robin it via email.

What does the council need to approve besides the budget?

[janderson]

Nothing says that it has to be presented at a council meeting. If you don't want to do it at a GBM, you can always round robin it via email.

What does the council need to approve besides the budget?

I have sent an email to the council with the proposed budget and some information that may answer any questions they have.

It is important that council members read the email and respond to it. We don't need a repeat of the problems we had last year (I'm not going to point out them in an open forum - email me if you can't remember)

[Black396]

No sense doing anything else on this until you all make your decision then.

[LilRedCorvette]

No sense doing anything else on this until you all make your decision then.

True, but can you get the wording for me for the administrative and tech sheets to me? (Pages 2 and 3. I already have your changes for page 1.) In the meantime while we wait, I could be working on those pages.